Board Briefs for October 15, 2019

 

 Public Hearing-2018-2019 Financial Integrity Rating System of Texas (FIRST)

 The Texas Education Agency requires all Districts to conduct a public hearing annually to report the findings of the Schools FIRST (Financial Integrity Rating System of Texas) report. Public schools in Texas receive this rating based on their management of financial resources. Districts earn one of three ratings: Superior, Above Standard or Substandard Achievement. The agency bases this rating on 15 indicators with varying point levels for a highest possible score of 100 points. A passing score is 60.

Del Valle ISD once again passed with a final rating for A-Superior with a total score of 100 out of 100 points. This is the direct result of the hard work, dedication, and collaboration of all departments, campuses and the Board of Trustees.

The district is required to hold a public hearing on the report with notification placed in a local newspaper. DVISD published notices for this hearing in the Austin American Statesman on September 18, 2019 and September 25, 2019. Any members of the public who wanted to speak were given an opportunity to comment on our rating during the public hearing.

 

Recognition of Mayor Health and Fitness Award- Ojeda Middle School and Dailey Middle School

The Mayor’s Healthiest School Awards highlight schools that have implemented healthy changes to create school environments that support the health and well-being of students. Schools that demonstrate practices above the state and federal standards are eligible to earn an award. Awards are granted at the Elementary and Middle School levels. Districts with any school within the Austin city limits are eligible to apply.

The top 3 recognized elementary and 1 middle schools applicants received:

  • $1,000 mini-grant to support ongoing school health and wellness initiatives
  • Outdoor vinyl banner
  • Individual recognition & photo at the awards ceremony with the Mayor
  • Recognition on the MHFC website as a Mayor’s Healthiest School Award winner

 

At the September 13th awards ceremony, Ojeda Middle School was recognized as the Healthiest Middle School and Dailey Middle School received honorable mention.

 

Both schools were categorized as ‘exemplary’. Exemplary schools were defined as meeting all of the selected metrics for both students and staff in the following areas: physical education, opportunities for physical activity, healthy food and beverage options, and restrictions on unhealthy food and beverages.

 

 

Bond Presentation

An update on the District’s resources and messaging pertaining to the bond election was provided.

 

Professional Employees Creditable Years of Service Compensation Adjustment

During the transition of leadership in The Department of Human Resources, effective August 26, 2019 and after discussion with past and present human resources administrators, Del Valle ISD has not been recognizing “creditable years of service” accurately since February 2018 to August 2019 for all professional level employees. This information was also brought to our attention by officers with Texas School Teachers Association (TSTA) at a meeting on August 29, 2019.

We have confirmed that the practice of not issuing credit for compensation purposes to the “eligible zero year” experience on the FIN-115 Texas educator service record has been in place since February 2018.

The Human Resources Department is conducting an audit of all professional employees hired from February 2018-August 2019 to determine the exact cost this will have on the 2019-2020 budget. We expect to have this completed and information to the Board on total cost at the November scheduled

Board meeting.

 

Consider and Act on 2018-2019 Annual Financial Audit

The Board approved the 2018-2019 Annual Financial Audit Report.

Annually, the District is required by the Texas Education Agency to submit its financial records for audit by an independent audit firm. The audit firm of Maxwell, Locke & Ritter prepared the audit for the fiscal year ending June 30, 2019 and presented its findings.

 

Consider and Act on Budget Amendment #5 – General Funds

The Board approved Budget Amendment #5.

In order to accurately reflect current expenditures and account for funds in the proper function, the following Budget Amendment #5 is required for the 2019-2020 General Fund:

This amendment includes the following:

  • ​Indirect Costs of $250,000 will be charged to the Child Nutrition Fund and the money will be transferred to the General Fund as Indirect Cost Revenues.
  • The District has a practice of charging indirect costs to its Federal Programs. The Child Nutrition Fund is not currently being charged for indirect costs and the administration is recommending that this practice begin.
  • Indirect costs paid by the general fund are incurred for the benefit of multiple programs, functions, or other cost objectives and therefore cannot be identified readily and specifically with a particular program or other cost objective. They typically support administrative overhead functions such as fringe benefits, accounting, payroll, purchasing, facilities management, utilities, etc. The Texas Education Agency annually calculates the District’s indirect cost percentage that can be allocated to programs. The current indirect cost rate is 3.315%. It is estimated that this rate will generate approximately $250,000 of indirect costs for Child Nutrition.
  • This budget amendment will ultimately be revenue/expenditure neutral. It merely moves money from one fund to another. However, it will benefit both funds in the following manner. The General Fund benefits include the opportunity to offset the costs of the snacks for Pre- Kindergarten students (described below) and will also offset other expenditures by $235,585. The Child Nutrition Fund benefits from this transfer by reducing the surplus amount that creates the corrective action plan each year.
  • Charges for snacks provided to Pre-Kindergarten classes in the District – $14,415. These snacks will be prepared by the Child Nutrition Staff to provide Pre-Kindergarten students with a mid-day snack. The costs will be provided by the General Fund and paid for by indirect costs charged to the Child Nutrition Fund (described above).

 

Consider and Act on Budget Amendment #6 for 2019-2020 Child Nutrition Accounts

The Board approved Budget Amendment #6 for the 2019-2020 Child Nutrition Accounts.

In order to accurately reflect current expenditures and account for funds in the proper function, the following Budget Amendment #6 is required for the 2019-2020 Child Nutrition Fund This amendment includes the following:

  • Transfer of $150,000 from function 35 (Food Service) to function 51 (Maintenance) to cover the cost of preventive maintenance and repairs to kitchen equipment. The vendor who will provide these services is Commercial Kitchens and was approved at the September board meeting.
  • Indirect Costs of $250,000 will be charged to the Child Nutrition Fund and the money will be transferred to the General Fund as Indirect Cost Revenues.
    The District has a practice of charging indirect costs to its Federal Programs. The Child Nutrition Fund is not currently being charged for indirect costs and the administration is recommending that this practice begin.

Indirect costs paid by the general fund are incurred for the benefit of multiple programs, functions, or other cost objectives and therefore cannot be identified readily and specifically with a particular program or other cost objective. They typically support administrative overhead functions such as fringe benefits, accounting, payroll, purchasing, facilities management, utilities, etc. The Texas Education Agency annually calculates the District’s indirect cost percentage that can be allocated to programs. The current indirect cost rate is 3.315%. It is estimated that this rate will generate approximately $250,000 of indirect costs for Child Nutrition.

The Child Nutrition Fund benefits from this transfer by reducing the surplus amount that creates the corrective action plan each year.

 

Report of School Board Member Training Hours

Board President Birch presented the Report of School Board Member Training Hours.

At the last regular board meeting before an election of trustees, the board president shall announce the name of each board member who has completed the required continuing education, who has exceeded the required hours of continuing education, and who is deficient in meeting the required continuing education as of the anniversary of the date of each board member’s election or appointment to the board. The announcement shall state that completing the required continuing education is a basic obligation and expectation of any board member under SBOE rule.

 

Consider and Act on Sanctions for Abandonment of Contract

The Board approved the submission of written complaint to SBEC for educator abandonment of contract.

 On written complaint by the District, the State Board for Educator Certification (SBEC) may impose sanctions against an educator who is employed under a probationary contract, or under a continuing or term contract for the following school year, and who:

  1. Resigns;

 

  1. Fails without good cause to comply with the resignation deadline or the provision regarding resignation by consent; and

 

  1. Fails without good cause to perform the contract.

 

SBEC shall not pursue sanctions against an educator who is alleged to have abandoned his or her contract unless the Board:

  1. Submits a written complaint within 30 calendar days after the effective date of the educator’s separation from employment from the District.  Unless the District and the educator have a written agreement to the contrary, the effective date of separation from employment is the first

day that, without District permission, the educator fails to appear for work under the contract.

  1. Renders a finding that good cause did not exist under Education Code 21.105(c)(2) (probationary contract), 21.160(c)(2) (continuing contract), or 21.210(c)(2) (term contract).  This finding constitutes prima facie evidence of the educator’s lack of good cause but is not a conclusive determination.

 

  1. Submits the following required attachments to the written complaint:

 

  1. The educator’s resignation letter, if any;

 

  1. The agreement with the educator regarding the effective date of separation from employment, if any;

 

  1. The educator’s contract; and

 

  1. Board meeting minutes indicating a finding of “no good cause.”  If the Board does not meet within 30 calendar days of the educator’s separation from employment, the minutes may be submitted within 10 calendar days after the next Board meeting.

 

Closed Session

The Board approved action items that were discussed during Closed Session.

 

Board Meeting videos are available online at http://delvalleisdtx.swagit.com/board-meetings/