Board Meeting Briefs for August 13, 2019

 

Recognition of Natasha Staten by the National Association for the Advancement of Colored People (NAACP) for her Outstanding Leadership in Education

Natasha  Staten, Principal at Del  Valle  Middle  School, will be honored for her outstanding leadership in education by the Austin NAACP at a ceremony in December. The Austin NAACP Annual Dewitty/Overton Freedom Fund Banquet honors individuals for improving the quality of life for African Americans in Austin, as well as their work and leadership in the entire community. The Austin NAACP cited her purpose-driven leadership in assisting students to reach educational excellence at DVMS.

 

Consider and Act on Resolution for House Bill 3 Employee Compensation

The Board approved the Resolution for House Bill 3 Employee Compensation.

The day after being named interim superintendent, Dr. Tielle Villerot worked with TASB to create a salary study that was finalized Friday, August 2, 2019.

During the week of July 29, 2019, Dr. Annette Tielle Villerot met with Cabinet and CFO David Edgar to validate and cross-check our proposed HB3 teacher compensation plan. There were several factors to consider: ·Flatlining district growth, which will potentially result in no additional Average Daily Attendance Funds (ADA) ·Actual revenues vs. expenditures based on old law and new law ·State finance template changing 8 times since the law was introduced ·Actual number that would be taken out of fund balance (We recognized that the budgeted 18 million from fund balance would not be the actual.) ·Sustainability

Ray Prentice and David Edgar proposed a compensation plan at the special Board meeting on August 3, 2019. The proposal below is in addition to the 3% midpoint raise approved by the board in April 2019:

  • 4% for all teachers with 1-5 years of experience for a total of 7% ($3600 raise)
  • 6% for all teachers with 6+ years of experience for a total of 9% ($4600 raise)
  • Moving the starting salary from $47,000 approved this past April to $49,000.

The raises and adjustment to the starting salary allow Del Valle ISD to be competitive with surrounding school districts with recruitment and retention efforts.

Total Cost Estimate: $2,300,000

 

2018-2019 State Accountability Report: District and Campus Performance Results

 Dr. Ana Rush presented an accountability update on district and campus performance results.

 

Early College High School (ECHS) Update

Del Valle High School’s Early College High School (ECHS) program celebrated the graduation of its first cohort of students this past June. With this milestone, the following was provided: an update of the achievements of each grade level, current TSI success rates, and credits earned at Austin Community College (ACC) as well as at Del Valle High School. Ms. Jenise Wright, the new Principal of ECHS, along with Mrs. Erica Hill, Coordinator of Counseling & College Readiness presented the ECHS update to the board.

 

Bond Ethics Update

Hasan Mack from McCall Parkhurst & Horton presented to provide a Texas Ethics Commission update regarding permissible actions from District staff and Board Members regarding the November 5, 2019 Bond Election.

 

Consider and Acton Budget Amendment #2 for 2019-2020 General Fund Budget

The Board approved Budget Amendment #2 for 2019-2020 General Fund Budget.

In order to accurately reflect current expenditures and account for funds in the proper functions, the Board was asked to approve Budget Amendment #2 for the 2019-2020 General Fund.

This amendment includes the following:

Transfer of $1,500-Extra Duty Pay for Teachers that worked Pre-K Registration C & I

Transfer of $12,674-Pre/LAS Assessment Test C&I

Transfer of $10,200-Dyslexia Training for Teachers -C&I

 

Consider and Act on a Feasibility Study from Excess Bond Funds

The Board approved a feasibility study from excess bond funds.

DVISD staff and members of the DVISD Board of Trustees requested a feasibility study to determine the options to build on the current sites of Smith ES, Hornsby ES and Del Valle MS.  The purpose of the feasibility study is to determine if each of the campuses could be rebuilt on the current sites with students remaining in the facilities during construction.

 

Consider and Act on Senate Bill 11 Threat Assessment Team

The Board approved the designated positions for assignment to the district and campus threat assessment teams.

Senate Bill 11 requires all districts to establish district and campus-based threat assessment teams.  Staff have worked with student support services, safety & security, and curriculum departments to determine the positions that should be designated as part of the teams.  The positions designated for the district threat assessment team are: Assistant Superintendent  for  Student & Staff Support Services, Assistant Superintendent for Curriculum & Instruction, Chief Communications Officer, Safety & Security Coordinator, Executive Director of Maintenance & Operations, and Athletic Director The positions designated for elementary campus threat assessment teams are: Principal, Assistant Principal, Counselor, and as needed Nurse, Teacher, and Behavior Teacher or Specialist  The  positions  designated  for secondary campus  threat  assessment  teams are: Principal, Assistant Principal, Counselor, SRO, and as needed Nurse, Core Teacher, and Behavior Teacher or Specialist.

 

Consider and Act on Board Approval of Revised 2019-20 Academic Calendar due to TEA Testing Calendar Change

The Board approved the revised 2019-20 Academic Calendar due to TEA Testing Calendar Change.

Prior to the Board adoption of the 2019-2020 Academic Calendar, feedback was solicited from DAT, Del Valle ISD faculty, staff, and parents. The initial feedback was based on TEA’s testing calendar and did not allow for Good Friday, April 10, 2020 to be a holiday.  However, after TEA changed the testing calendar, DAT was called back to approve an adjusted calendar that would allow for Good Friday, April 10, 2020 to be a holiday.  TEA has since changed the testing calendar again. The most recent change in the testing calendar prohibits testing on Mondays. This will require a change back to the original Academic Calendar recommended by DAT. The original calendar approved by DAT changes Thursday, April 9th from an early release day to a full school day. This will accommodate any makeup tests and it will allow sufficient time for students who qualify for extended testing time. Friday, April 10th will become an early release day and Monday, April 13th will be a holiday.

 

Consider and Act on Resolution for Compensation for Hourly Employees during School Closures for the 2019-2020 school year 

The Board approved the resolution for compensation for hourly employees during school closures for the 2019-2020 school year. 

Board Policy EB (LOCAL) authorizes the Superintendent to close schools for reasons of public health and safety. Exempt employees (salaried employees) can be paid for this day without board approval.  Non-exempt employees (para-professionals), must be approved by the school board in order to receive payment for not working. The board must pass a resolution to authorize payment.  This has been the practice of the DVISD Board for the last 7+years to approve paying all employees of the District when the District has had to shut-down. New this year, we are asking the board to approve one resolution for the entire 2019-2020 school year in the event of needing to close schools due to public health and safety needs. This will allow the business office to change employee timesheets in a timely manner.

 

Consider and Act on School District Teaching Permit for Noncore Academic CTE Courses at Del Valle High School 

The Board approved the teaching permit for Giovanni Castiglio to teach Principles of Manufacturing, Welding 1, Welding 2, and Practicum in Manufacturing at DVHS.

Since 1995, Texas law has allowed school districts to issue a school district teaching permit to someone who does not hold a teaching certificate subject to approval by the commissioner of education (Texas Education Code §21.055). The 84thTexas Legislature modified the law to allow school districts to issue school district teaching permits without approval by the commissioner of education for “noncore academic career and technical education (CTE) courses” beginning September 1, 2015 (TEC §21.055 (d-1)).

Eligible Courses Noncore academic CTE courses are CTE courses that are not eligible to satisfy foundation graduation course credit in mathematics, science, language arts, or social studies. This includes the CTE courses in Manufacturing and Welding.

Qualifications A local board of trustees may issue the school district teaching permit for an individual teaching a noncore academic CTE course based on qualifications certified by the superintendent. Under the new law, the individual’s qualifications must include demonstrated subject matter expertise, such as:

professional work experience formal training and education, relevant industry license, certification, or registration any combination of work experience, training, and education, or industry credential related to the subject matter he or she will be teaching. A bachelor’s degree is not a requirement.

Criminal History Before issuing a school district teaching permit to an individual, a district must ensure that the individual has completed the criminal background check in compliance with State Board for Educator Certification (SBEC) rules mandated by TEC §22.0833 for a non-certified employee. The new law requires the superintendent to certify to the board of trustees that the individual has undergone a criminal history background check and is capable of proper classroom management.

Classroom Management Training Individuals teaching under a school district teaching permit for noncore academic CTE courses must obtain at least 20 hours of classroom management training and must comply with any other continuing education requirements determined by the local board of trustees.

Required Notification The district must submit the TEA form to the commissioner; identifying the person, the courses he or she will teach, and his or her qualifications to teach the course (not subject to commissioner of education approval).

Permit The permit allows teaching courses entitled Principles of Manufacturing, Welding 1, Welding 2, and Practicum in Manufacturing.

 

Consider and Act on Emergency Permits for Teacher Candidates accepted into the Grow Your Own Grant

The Board approved emergency teaching permits for the seven teacher candidates accepted into the Grow Your Own Grant program. 

Seven teacher candidates accepted into the Grow Your Own Grant program need to be granted emergency teaching permits for the 2019-2020 academic year.    All teacher candidates hold a Bachelor’s degree with a minimum 2.5 GPA. All candidates have been accepted into the ESC Region 13 Educator Certification Program. Below is a list of the teachers.

Background Information Since 1995, Texas law allows school districts to issue a school district teaching permit to someone who does not hold a teaching certificate subject to approval by the commissioner of education (Texas  Education  Code  §21.055). A  teacher employed on a school district teaching permit is not certified by the State Board for Educator Certification (SBEC).

SBEC Emergency Permit Eligibility A State Board for Educator Certification permit for those enrolling in an educator preparation program (EPP) who need to pass a certification exam to meet EPP admission requirements or for certified educators needing to pass an exam to add certification to their certificate. Valid only in the issuing district for one-year, non-renewable.

Criminal History Before issuing a school district teaching permit to an individual, a district must ensure that the individual has completed the criminal background check in compliance with State Board for Educator Certification (SBEC) rules mandated by TEC §22.0833 for a non-certified employee. The new law requires the superintendent to certify to the board of trustees that the individual has undergone a criminal history background check and is capable of proper classroom management.

Required Notification. The district must submit the TEA ECOS form to the commissioner; identifying the person, the courses he or she will teach, and his or her qualifications to teach the course (not subject to commissioner of education approval). The Department of Human Resources will submit the required form and supporting documents to TEA upon Board approval.

 

Consider and Act on Resolution for Easement to Travis County on FM 969 

The Board approved the resolution as presented.

The Texas Department of Transportation is expanding FM 969 and have contracted with Travis County to obtain the needed right of way for this expansion. The district will receive $83,786 total for this easement ($36,527 for the land to be purchased, $29,360 for improvements, and $17,899 for cost to cure to the remaining property).  This easement will include 11,783 square feet of property from the existing property line into our property.  As part of this agreement, we have been compensated to move our existing fence and marquee.  The documents were reviewed by Mewhinney Law Firm.

 

Consider and Act on Resolution for Easement to City of Austin on Crozier Lane

The Board approved the resolution as presented.

The City of Austin is adding an irrigation line from the Hornsby Treatment Plant. The City of Austin will be paying the district $18,207 total for this easement ($6564 for the 5900 Sq ft Wastewater line easement and $11,643 for the 8550 Sq ft temporary workspace easement).  This easement will be in Crozier Lane.  The documents were reviewed by Mewhinney Law Firm.

 

Consider and Act on the 2019-2020 Student Code of Conduct (SCOC) 

The Board approved the 2019-2020 Student Code of Conduct.

Board Policy FO (Legal) states that the Board of Trustees shall adopt a Student Code of Conduct (SCOC) for the District each school year. The Student and Staff Support Services Department drafted the 2019-2020SCOC using the version developed by Walsh-Anderson. The SCOC content was reviewed for alignment to District policy as well as Positive Behavior Intervention Supports(PBIS) and Restorative Practices.  The  2019-2020 SCOC  addresses all legal requirements and organizes the provisions of the law into a user-friendly framework for our students, parents, school staff, and community. Keeping the district focus of an aligned behavior plan, the student code of conduct, as well as all decisions and actions, will be weighed against this approach to changing behavior while modeling a positive, supportive learning approach.

 

Consider and Act on District-Initiated Change Affecting Local Policy FMH

The Board approved the adoption of Local Policy FMH as amended.

Administrative Recommendation for District-Initiated Change Affecting Local Policy FMH. This policy was pulled for further review and revision at the July 16, 2019 Board Meeting.

Local Policy for Revision FMH(LOCAL)

Revisions eliminate “conduct” requirements to participate in commencement activities. In addition, the decision to permit a student to participate in commencement activities is based upon local graduation requirements and distinct from those requirements and criteria that determine whether a student can be awarded a diploma.

 

Consider and Act on TASB Local Policy Update 113, Affecting Local Policies

The Board approved to add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service according to the Instruction Sheet for TASB Localized Policy Manual Update 113.

Administrative Recommendations for Update 113 Local Policies: These policies were presented for first review at the July 16, 2019 Board Meeting agenda for approval.

Local Policies for Addition

COA(LOCAL): FOOD AND NUTRITION MANAGEMENT –PROCUREMENT. This local policy is recommended for inclusion in the district’s policy manual to comply with state and federal procurement rules on the use of child nutrition funds.  The text assigns responsibility to the superintendent to oversee the use of federal child nutrition funds to procure goods and services as appropriate and to develop and enforce financial management systems, internal control procedures, procurement procedures, and other procedures to comply with state and federal requirements.

The policy also includes provisions that authorize the superintendent to determine whether the district will apply a geographic preference when procuring unprocessed, locally grown or raised agricultural products to determine the types of products to which the preference would apply and to define the relevant geographic area.

COB(LOCAL): FOOD AND NUTRITION MANAGEMENT -FREE AND REDUCED-PRICE MEALS This legally referenced policy on free and reduced-price meals has been updated with additional provisions from existing law that address U.S. Department of Agriculture standards for eligibility hearings and nondiscrimination and confidentiality. A link provides the required nondiscrimination statement posting in a variety of languages.

Local Policies for Revision

BBE(LOCAL): BOARD MEMBERS –AUTHORITY A recommended revision to this policy addressing board member access to information clarifies that when a board member is provided access to records or reports that are confidential or not subject to public disclosure, district staff will inform the board member about compliance with the district’s applicable information security controls.

BDD(LOCAL): BOARD INTERNAL ORGANIZATION –ATTORNEY This local policy on legal counsel has been updated to reflect common practices. In the first two paragraphs, recommended changes reflect that many law firms use an engagement letter rather than a written agreement or contract to establish the fees and expenses for services. A revision about reporting legal advice to the entire board recognizes that the board president or board’s designee, not just the superintendent, may obtain and report legal advice to the board. A final change strengthens the wording regarding staff requests for legal advice.

BJCD(LOCAL): SUPERINTENDENT –EVALUATION Recommended revisions streamline this local policy on superintendent evaluation by deleting specifics about the evaluation instrument and the list of board objectives in conducting the evaluation. These changes were prompted by recently updated Administrative Code rules. The changes also clarify that although the evaluation typically takes place in a closed meeting, the superintendent may request an open meeting. An overview of legal requirements and links to TASB’s Superintendent Evaluation Instrument are available on the TASB Leadership Team Services website.

CI(LOCAL): SCHOOL PROPERTIES DISPOSAL This local policy authorizes the superintendent to declare district materials, equipment, and supplies to be unnecessary and appropriately dispose of those items. In response to questions, we have clarified that the scope of this authority includes district vehicles and other district personal property. In addition, we recommend adding a statement that instructional materials must be disposed of in accordance with the law, as the Education Code requires the board to determine that the materials are not needed by the district. Finally, a change clarifies that property obtained with federal funds or as federal surplus must be managed in accordance with federal law. Please note that because BJA(LOCAL) permits the superintendent to delegate responsibilities to other employees, we have removed language referring to the superintendent’s designee. Contact the district’s policy consultant if the board wants to specifically authorize someone other than the superintendent regarding the duties addressed in this policy.

CO(LOCAL): FOOD AND NUTRITION MANAGEMENT A recommended revision to this local policy expands the provision authorizing the superintendent to develop regulations on the donation of food to refer to other disposal methods for leftover food that the district might want to permit, such as implementing a sharing table or selling leftovers. The Texas Department of Agriculture offers guidance on this topic. A change at Federal Law deletes the specific references to reimbursable or alternate meals to provide that the district’s procedures shall address the parameters under which meals shall be served to a student who has insufficient funds to purchase a meal following exhaustion of the district’s meal grace period. The federal USDA Food and Nutrition Service encourages districts to provide a reimbursable meal to such students.

EHBAF(LOCAL): SPECIAL EDUCATION -VIDEO/AUDIO MONITORING Recommended revisions to this local policy on video and audio monitoring of special education classrooms are from revised Administrative Code rules effective January 31, 2019. Changes include: Clarification that requests for cameras to be installed the following school year must be in writing; At Installation and Operation, the addition of an affirmative statement that the district must operate the cameras during the instructional day at all times when “one or more” students are in the classroom; The revision of language regarding areas used for changing a student’s clothes to match language in the rules, also at Installation and Operation; The reference to “release” of video recordings to specified individuals at Confidentiality of Recordings; and At Complaints, new provisions addressing the ability of a parent, staff member, or district administrator to request an expedited review of certain complaints by the Texas Education Agency.

FNF(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES -INVESTIGATIONS AND SEARCHES. This local policy on student investigations and searches has been significantly revised to align with com-mon practices and current case law.  The first section affirms that district officials may question a student about the student’s or another student’s conduct, and students may not refuse to answer questions based on the right not to incriminate themselves.   Provisions about district property inform students that they have no expectation of privacy in district property and such property may be searched at any time without notice. This would include, for example, blanket searches. Students are responsible for any prohibited items found in district property provided to them.  General search provisions have been added and outline the district’s authority to conduct searches of students, their belongings, and vehicles in accordance with the law and in a reasonable and nondiscriminatory manner. The policy explains when district officials may initiate a search and the standard for conducting a reasonable-suspicion search. The policy permits but does not require the district to conduct metal detector searches, including those using handheld wands, and to use trained dogs to screen a student’s belongings or an area.

Local Policy for Deletion

CRB(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT -LIABILITY INSURANCE This local policy addressing the various types of insurance the district will purchase is recommended for deletion, as these decisions are typically made during the budget process and there is no requirement to reflect these decisions in board policy

Closed Session

The Board approved action items that were discussed during Closed Session.

 

Board Meeting videos are available online at http://delvalleisdtx.swagit.com/board-meetings/